Document Control


Course content

  1. Introduction to Document Control
    What is Document Control and the role of the Document Controller
  2. The Basics of Document Control
    Document control checks and gatekeeping
  3. Document Identification
    How to make sure that document are identifiable
    Means of identification (numbering, metadata, document description, file naming…)
  4. Document Classifying, Filing & Information Security
    How to organise documents and manage information security
  5. Documents Lifecycle
    What is the lifecycle of technical documents? Document creation, modification, review cycle, comments, approval: How to manage documents at each step of their life
    How to avoid misuse of obsolete documents
  6. Document Distribution
    How to ensure an efficient and relevant distribution of documents

7.A Project Document Control
Specifics of Project Document Control ; Managing deliverables; Flow of project documents
Interactions with Client, Contractors, Sub-contractors, Suppliers, Vendors
Master Deliverable Register (MDR)

7.B Unit 7-B: As-Built and Final Documentation
Specifics of As-Built / Final Documentation
Document Controller tasks during As-Built phase

  1. Document Control Procedures and Specifications
    Why do we need procedures? Which subjects should be included in a Document Control Procedure?
  2. Electronic Document Management Systems
    Which software packages are used by Document Controllers? What are the functionalities of Document Control Software Packages? How can it help Document Controllers?
  3. Interactions with project teams, engineering teams, managers
    How to support technical teams? How to manage work pressure? How to manage difficult situations?